Every time you order goods from your vendors, contracts to buy and contracts to sell are created. The Sage MAS 90 and Sage MAS 200 Purchase Order module helps you keep accurate records of these very important transactions. With every order, you need to specify (and keep track of) shipping method, date required and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.

When your on-hand quantity falls below a specified minimum level, purchase orders can be automatically generated to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received and monitor cost variances between goods received and goods invoiced.

When this module is integrated with the Sage MAS 90 or Sage MAS 200 Accounts Payable, Inventory Management and Sales Order modules, you will have a comprehensive, fully integrated purchasing system. Receipt of goods will automatically adjust inventory quantities and produce a Back Order Fill Report. Furthermore, invoices received will automatically update Accounts Payable records. With the implementation of the Purchase Order module, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily available as needed.

Automatic Reordering

Purchase orders can be automatically generated for inventory items whose on-hand quantities fall below specified reorder levels.

Purchase orders can be created for items shipped directly from the vendor to the customer. When Purchase Order is integrated with the Sales Order module, the customer number and address information can be automatically retrieved.

Landed Cost Calculation

Powerful Reports

Inventory alias item numbers can be accessed during Purchase Order Entry. When you select an alias item number, the corresponding part number from your inventory list is automatically selected.

Purchase Order allows you to flag individual lines as Use Tax, track the tax to pay on items purchased, then specify to expense the tax to inventory items.

Items that are not stocked in your inventory can be entered on purchase orders. Charges, such as service fees, can also be entered for miscellaneous non-inventory items.

Price schedules for specific vendors, product lines or inventory items can be set up based on the standard cost or a specified discount method.

All deliveries expected within a range of dates are listed on this report.

All Sales Order back orders, which can be filled as a result of goods received, are listed on this report.

When viewing an inventory item, you can drill down to lot/serial information from the receipt history inquiry.

A cost override flag may be set in inventory for each product line and item, thus enabling changes to costs of certain items during receipt of goods to be controlled. This feature can be password protected for added security.

User-Defined Fields for Line Items User-defined fields can flow from inventory items to sales order and purchase order lines and can be printed on reports and forms. They can also be stored in history files.