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Sage
MAS 90 & Sage MAS 200 -
Paperless Office
Increase Office Space and Improve Customer
Communications
On average about 20
percent of office space is set aside for storage, in addition to offsite
storage. This method represents the old mantra for document
management - expensive and wasteful. What's more, consider the
time and money spent manually searching for documents, the possibility
for loss or damage to those documents and costs incurred for file loss.
The Paperless Office for Sage MAS 90
and Sage MAS 200
saves businesses money by eliminating the need to use precious office
space for storage and provides a backup method to prevent lost files
with easy access to archived files. The Paperless Office improves
document management by obtaining, accessing, sharing and storing printed
output in a networked infrastructure, allowing customers to achieve
greater efficiency. The same processes that require hours to
complete and offer plenty of chances to make costly data entry errors
can now be done in seconds with increased accuracy.
Documents stored
electronically have superior functionality over hardcopy files. The
Paperless Office can extend the reach of these documents to multiple
people in separate locations, where they can be accessed quickly and
simultaneously. In addition, the powerful electronic forms delivery
module allows Sage MAS 90 users to e-mail or fax documents on a timely basis
to vendors and customers, which ultimately improves business-to-business
communications.
FEATURES:
Journals and Registers
Sage MAS 90 journals and
registers can contain dozens of pages, but usually only a subset is
examined. With Journals and Registers, you can convert these
documents to PDF format, eliminate paper waste and save money.
Plus, you can still print out hardcopies and specify the pages that
you want. Storing your journals and registers as PDFs lets you
search and archive much easier - saving you time and space. All
journals and registers are viewable from one location with the
ability to determine if they have been updated. What's more, you
can quickly send any of these large documents via e-mail to your
auditors.
Period-End Processing
Using period-end reports
in PDF format saves on paper costs, plus you can archive reports in
a secure and searchable digital format. All documents are available
for electronic retrieval via the PDF Viewer Utility. The Viewer
enables you to specify any combination of company codes, modules and
documents to view - so you only see what you want to see.
Automatically name and save PDF files eliminating the risk of
accidental overwrites.
Accounts Receivable
Invoices
With Accounts Receivable
Invoices, you can view invoices by invoice date, invoice source,
user ID and file name. It's also possible for you to see whether an
invoice still exists and whether it was sent electronically, and
decide whether to archive the last copy of the invoice or all
invoices.
Statements
With the Statements
application, you can convert Accounts Receivable (AR) statements to
PDF format, print a copy to send to a customer and save a copy
electronically - all in one step. This way, if a customer calls
with a question, your computer screen will display exactly what was
sent to the customer.
Job Cost Invoices
With Job Cost Invoices,
you can view and reprint invoices by invoice date, invoice source,
user ID and file name. Also, you can see if an invoice still exists
and whether it was sent electronically, and decide either to archive
the last copy of the invoice or all invoices. Recalling and
printing PDF files can be done either on a customer or job basis.
Purchase Orders
Save purchase orders
(POs) as PDFs and send e-mail copies directly to the vendor within
the same process, improving turnaround time and communication with
your vendor. You can retrieve archived POs by date, source, user ID
and file name. You also may choose to archive the last copy of the
PO or all previous versions.
Accounts Payable and
Payroll Direct Deposit Stubs and Checks
Gain easy access to
Accounts Payable (AP) and Payroll direct deposit stub information
that's unavailable in Payroll History, such as how benefits (sick
time, vacation, etc.) were recorded. The Direct Deposit Stubs
application allows you to save all your stubs in PDF format.
Reprint and quickly retrieve exact copies of stubs and never again
run a report to approximate stub data. All PDFs are available for
electronic retrieval via the View PDF Direct Deposit Stubs screen.
This enables you to view and sort records by check date, employee
number, check entry number, stub number, sequence number, user ID
run date/time, sent-to e-mail address, path and document name, plus
whether the record exists, was updated, and sent via e-mail. You
also have the option to make the Stub Viewer available to all
employees. Individual stubs are secured with employee-specific
passwords that can be randomly generated, employee-created or
defaulted from the employee's Social Security Number.
Electronic Forms
Delivery
Use Electronic Forms
Delivery in conjunction with most of the Paperless Office
applications, eliminating the need to print on letterhead, stuff
envelopes and pay postage costs while avoiding lost or delayed
mail. Select the delivery method for your documents: print and
mail, e-mail, or fax. Documents that can be sent electronically
include: AR Statements, Payroll and AP Direct Deposit Stubs,
Purchase Orders, Sales Orders, Sales Order Invoices and Job Cost
Invoices. Forms can be sent to multiple e-mail addresses and fax
numbers.
Send us an
email
to schedule an appointment with a Sage MAS 90
▪ Sage MAS 200 sales consultant.
For more information about
Sage
Software products,
visit
www.sagesoftware.com or
call us toll free at (888) 424-4066.
PDF is used with permission from
Sage Software.
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Paperless Office
Features:
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