A Comprehensive Solution

The Sage MAS 90 and MAS 200 Accounts Payable module provides a comprehensive solution for managing your expenditures. Beyond recording transactions and obligations to vendors and creditors, Accounts Payable offers flexible cash disbursement and check writing capabilities, and takes advantage of discounts offered for invoices paid by the discount due date. The informative financial reports, including payables aging and future cash requirements, provide valuable business insights for decision-making.

Flexible and Powerful

The many features of the Accounts Payable module allow accounting by department or division, use of multiple bank accounts, auditing of changes to the vendor masterfile, use tax and freight allocation, the ability to add new vendors and codes "on the fly," automatic payment selection, check printing on standard or custom stock, invoice history retention, check reversing, and more.

Accounts Payable can be used as a standalone, or to expense invoices directly to the Job Cost module. Information from invoices entered through the Purchase Order module is posted directly to the Accounts Payable masterfile. From Accounts Payable, you can query all open purchase orders for each vendor.

Easy to Implement and Use

Powerful, yet simple to use, Accounts Payable uses the familiar Windows graphical format to present information. It smoothly integrates with Microsoft Office to easily generate personalized communications to vendors.

Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.

Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers who are also accounts payable vendors.

The invoice history file provides a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed check history report provides a complete record of invoices and payments for each check.

Flag the entire document for Use Tax and specify which general ledger account to expense for freight.

Designate vendors who represent credit card companies. When entering invoices for a credit card vendor, you may classify individual expense lines to alternate vendors for tracking purchase history, or 1099 purposes.

Select invoices for automatic payment based upon the due date, discount due date or vendor. Select individual invoices for full or partial payment. Place vendors "on hold" to prevent automatic payment.

Automatically calculate due dates, discount due dates and discount amounts, and expense invoices to any number of accounts.

Automatically process repetitive billing such as rent, loan payments and utility payments. Recurring invoices are automatically prepared without repetitive data entry.

Print Accounts Payable checks on standard or custom check stock. Print two check stubs on a single page to accommodate laser-printed checks.

Print an optional extended stub report, which can include invoice detail for all checks, or for checks where information did not fit on one stub.

Record handwritten checks, reversals and voided checks, then print individual checks from the manual check entry program.

When reversing a check, you are asked if the invoice should be recalled. If yes, the entire invoice is put back on file.

To handle international addresses, vendor masterfiles include three address lines, country codes, international postal codes and expanded telephone number fields.

Enter and maintain vendor memos for individual vendors with full text-editing capabilities. Flag selected vendor memos to automatically pop up during data entry programs, so you can see critical information.