Specifications

General Features

• Tracks purchase orders from entry to fulfillment, providing a complete detailed history for better purchasing decisions.

• Maintains purchase order history including ordered and received items, while automatically updating Inventory Control for precise inventory tracking.

• Allows comments and non-stock items to be added to purchase orders, providing better communication with your vendor and facilitating more accurate purchase order receipts.

• Create new purchase orders by copying a purchase order for a similar order on file for the same vendor or a different vendor.

• Enables open purchase orders to edited, line items to be canceled and the order to be reprinted to accommodate your purchasing needs.

• Permits entire purchase orders to be canceled or deletion of specific line items while leaving the rest of the purchase order intact.

• Ensures that you always have enough stock on hand to satisfy your customers' needs without overstocking.  Purchase orders can be automatically generated  for the primary vendor based upon order point you define.

• Saves you time by enabling Accounts Payable vendors and inventory parts to be added on the fly during purchase order entry.

• Easily accommodates purchase order returns as well as the cost adjustment of items already received into inventory.

• Processes zero cost purchase orders to accommodate internal requisition of inventory items.

• Allows purchase order forms to be customized to meet your needs.  Sage BusinessWorks can even simultaneously maintain various different purchase order styles to accommodate the needs of your larger vendors.

• Optionally prints the vendor's part number on the purchase order for more accurate inventory fulfillment.

• Tracks as much or as little purchase order information as desired.  The Maintain Purchase Order option can be customized to exclude certain fields you may not use, expediting data entry.

• Records and tracks purchase orders by warehouse or location, providing more detailed records.

• Allows you to save time and avoid running lengthy reports when you need specific information about a particular purchase order.  The Purchase Order Inquiry option provides a wealth of information about the purchase order and is particularly useful when following up on the status of a purchase order with your vendor.  The Purchase Order Inquiry can even display a picture of the part being ordered.

• Saves time by e-mailing purchase orders and ensures timely delivery of key inventory items.

• Performs Vendor Inquiries as well as Part Inquiries on the fly during purchase order entry.  This convenient feature is especially helpful when negotiating a price with your vendor.

• Automatically accesses vendor information in the Accounts Payable module, so you can use information you already have on file.  In addition, the module lets you add new vendors on the fly so you can avoid entering the same information twice.

Purchase Order Receipts

• Sage BusinessWorks easily accommodates partial shipments during purchase order receipts.  Items not received can be left open or can be canceled on the fly saving time.

• Easily corrects data entry errors by allowing the line item cost of an item to be overridden during purchase order receipt.

• Saves time and increases invoice accuracy by automatically posting Accounts Payable invoices when purchase orders are received.

• Notes can be recorded for a vendor on the fly during purchase order entry.

Reporting Capabilities

• Keeps you informed by providing various reports concerning the status of a purchase order.

• Allows you to make informed purchasing decisions without overstocking slow moving items with the Order-Recommendation report.

• Clearly displays your profit margin for each item as well as purchase order information for your vendors on various inventory management reports.

• Inventory Purchase Order Reconciliation report will help you reconcile Accounts Payable invoices to purchase order receipts allowing you to identify billing issues or data entry errors.

• Aids you in creating straightforward reports with an intuitive, wizard driven Custom Reports option that is automatically available with Inventory Control.  Additional report writing tools are available for more complex reporting needs.

• Saves valuable time by allowing user-defined Report Groups to be set up to batch print a group of reports.

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