Another important benefit of the Sage BusinessWorks Payroll module involves processing taxes.  Built into Payroll are all current tax tables for the federal government, all 50 states, and the District of Columbia.  With an active ClientCare plan, these tables can be quickly and easily updated as taxes are mandated.  In addition, the Payroll module automatically calculates taxes, so you won't have to process them by hand.

Specifications (Maximum Limits)

General Features

• Allows global changes to multiple employee records at the same time to expedite global record updates.

• Maintains task codes to allocate Payroll expense to multiple general ledger accounts simultaneously.

• Allows instant inquiry of paychecks and the breakdown of each check for the calendar year.

• Tracks total dollars and hours on time card reports.

• Imports employee and time card information from a text file.

• Uses Cash Management accounts to generate Payroll checks.

Maintenance Features

• Maintains complete employee information, including pay rates, shifts, filing statuses, accrued vacation hours, sick hours, dates of hire, review dates, termination information, earnings totals, deductions, taxes, comments and more.

• Stores and displays images of your employees.  Most standard graphic file types are supported.

• Transform your payroll system into a mini-HR system by using custom fields for each employee.  Track and report information such as birthdays, certifications, last raise, equipment issued, etc.

• Allows you to pay hourly, salaried, commissioned and piece-rate employees.

• Provides weekly, biweekly, semimonthly and monthly pay cycles.

• Provides predefined pay types including overtime, holiday pay, employee advances, draws, base pay, miscellaneous earnings and more.

• Tracks employee compensation ("comp") time.

• Allows SUI/SDI for an employee to be in a state different than the employee's SWT state.

• Maintains payroll information for up to five years.

Deductions and Other Pays

• Supports user-defined deductions, such as pension plans, deferred compensation plans, and dependent care benefits.

• Allows for both employee-paid and company-paid deductions providing maximum flexibility.

• Able to calculate workers' compensation deductions using the base hourly pay, ignoring overtime and shift differentials.

• Activates deductions and other pays for specific time periods saving your payroll department valuable time.

• Calculates deductions, commissions and piece rates.

• Provides additional pay types for employee allowances, reimbursements and bonuses.

• Able to accumulate allocated tips as "other pay" for reporting purposes on the W-2 forms.

Processing Features

• Provides standard time cards for employees who are paid the same amount each pay period, saving valuable time.

• Adjusts pay if tips do not bring an employee up to the minimum wage level.

• Allows after-the-fact payroll recording by using hand-checks.

• Tracks cash and charged tips for a complete compensation solution.

• Generates checks with fully detailed check stubs.

• Allows users to customize the body and stub of payroll checks.

• Able to list company-paid deductions and salaried hours on payroll check stubs.

• Electronically deposits payroll to employee bank accounts, saving your employees a trip to the bank.

• Voiding a check optionally restores the timecard, saving valuable data entry time.

Tax Features

• Includes tax tables for the federal government, all 50 states and the District of Columbia, which can be modified as needed.

• Calculates all federal and state taxes automatically.

• Tracks state and federal tax liabilities and deposits.

• Allows tracking of tax deposits  by generating a tax deposit register for a given month or payroll run.

• Allows tax deposits to include penalty and overpayment amounts.

• Alerts you if you have a tax deposit liability to be paid to ensure that you won't overlook a tax deposit payment.

• Prepares summary information for government reports (such as W-3, 940, and 941).

• Prints specific state tax reports for California and New Jersey.

• Prints tax deposit checks for 941, 940, SUI, and SDI.

• Prints W-2 forms after the close of the year, so you can quickly mail them to your employees.

• Creates a magnetic media file of W-2 information, as required by the Social Security Administration and most states.

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